World Cosplay Summit Malaysia

Privacy Policy

Effective Date: [1st December 2024]
Last Updated: [1st December 2024]

At World Cosplay Summit Malaysia (“WCS MY”), we understand the importance of protecting your personal data and are fully committed to safeguarding your privacy in compliance with Malaysia’s Personal Data Protection Act 2010 (PDPA). This Privacy Policy outlines the types of personal information we collect, how we use it, and the measures we take to protect it. By using our website or interacting with our services, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We collect personal information from you when you interact with our website or services. The types of information we may collect include:

• Personal Information: This includes your name, email address, phone number, and other contact details that you voluntarily provide through forms on our website (such as for event registration, inquiries, or subscribing to our newsletter).
• Usage Data: This includes information about how you interact with our website, such as your IP address, browser type, language preferences, the pages you visit, and the time you spend on our website. This data is collected for analytical purposes and to enhance website functionality. Usage data may also be collected through cookies or similar tracking technologies.

2. How We Use Your Information

We use the personal information we collect for various purposes, including:

• Processing Registrations and Inquiries: To provide you with information related to events, competitions, and workshops hosted by WCS MY, or to respond to inquiries you make through our website.
• Event Updates and Notifications: To send you relevant updates, newsletters, and promotional materials regarding WCS MY events, news, and activities. You can opt out of receiving these communications at any time by following the unsubscribe link included in every email.
• Improvement of Website and Services: To analyze usage trends, enhance website functionality, and improve the user experience.
• Compliance with Legal Obligations: We may also use your personal data to comply with legal obligations under the PDPA, including the lawful processing of personal data for necessary operational or administrative purposes.

3. Data Sharing

We do not sell or lease your personal information to third parties. However, we may share your data with trusted third-party service providers who help us with the following:

• Website hosting and maintenance
• Email management and communication services
• Event coordination and logistics support

These third-party providers are bound by strict confidentiality agreements and are required to process your data in compliance with applicable data protection laws, including the PDPA.

4. Data Security

We take the security of your personal data seriously. We implement a range of security measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. These measures include the use of encryption, secure networks, and strict access controls. However, please be aware that no method of data transmission over the internet or electronic storage is entirely secure, and while we strive to protect your information, we cannot guarantee its absolute security.

5. Cookies and Tracking Technologies

Our website uses cookies and other tracking technologies to enhance user experience, analyze traffic, and monitor website performance. Cookies are small text files placed on your device to remember your preferences and improve the functionality of the website. You can manage or disable cookies through your browser settings; however, please note that doing so may affect certain website features.

By continuing to use our website, you consent to the use of cookies and similar technologies in accordance with this Privacy Policy.

6. Your Rights Under PDPA

As a data subject under the PDPA, you have the following rights concerning your personal data:

• Right to Access: You have the right to request a copy of your personal data that we hold.
• Right to Correct: If your personal data is inaccurate, you have the right to request corrections to ensure its accuracy.
• Right to Withdraw Consent: You may withdraw your consent to the processing of your personal data at any time. Please note that withdrawing consent may affect your ability to fully use certain services.
• Right to Object: If you believe that the processing of your personal data violates the PDPA, you have the right to file a complaint with the relevant data protection authorities.

To exercise any of these rights, please contact us at the details provided below.

7. Third-Party Links

Our website may contain links to third-party websites or services. Please be aware that these external websites are not governed by this Privacy Policy. We recommend reviewing the privacy policies of those websites before submitting any personal information.

8. Retention of Personal Data

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. Once the data is no longer needed, we will securely delete or anonymize it.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. Any changes will be posted on this page, and the “Last Updated” date will be revised accordingly. We encourage you to review this policy periodically to stay informed about how we protect your personal data.

10. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights under the PDPA, please contact us using the following information:

• Phone: (+60)3-5191-6283
• Address: 23, Jalan Putra Mahkota 7/4A, Pusat Bandar Putra Point, Putra Heights, 47650 Subang Jaya, Selangor, Malaysia.